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March 19th, 2014

OSX_Mar17_CWhy struggle with having a slow Mac computer if there are several ways to speed it up? It’s no secret that having a slow computer can be very limiting (not to mention frustrating) when running your business. It’s because most business transactions and processes are done via the computer that you should make sure that it’s running as fast as it can. These five tips below should help you speed up your Mac.

Uninstall your old and unused programs

If you’re thinking that those old or unused programs aren’t hurting your computer’s performance since you haven’t been using them, you may be shocked to know that they actually can be one of the leading causes of a slow computer. These old programs despite being inactive, actually take up storage space which can cause your Mac to slow down.

This can really become a big issue if you’re running out of room on your hard drive because the less space you have available on your hard drive, the slower your computer will run. Try opening your Applications folder and looking for apps and programs that you no longer use. Simply drag them to the Trash and then empty it to free up space.

On another note, it would be a good idea to empty your trash on a regular basis, because items in the trash still take up storage space leading to a potentially slower computer.

Clean your desktop

Your Mac should run a bit faster if your desktop is clean. We don't mean go in literally clean the desktop, we mean get rid of the shortcuts, programs and files that you don't use. The more icons and stuff on your desktop there are, the slower your computer will run.

Instead of adding new icons, folders, files, etc. to your desktop try storing documents in the documents folder (Click any blank area on your desktop, press Go at the top of your screen and select Documents). Or, create a folder on your desktop for different images of files. Basically you want to minimize how much is on your desktop.

Use a program like Memory Keeper

What these apps do is help you free up more space on your computer by cleaning your computer’s memory. This is similar to the defrag option in Windows where the OS will essentially put files of a similar nature closer together in the hard drive, making them easier and quicker for the processor to access. To us, this means a faster computer!

You can get Memory Keeper free on the Apple Store, but be sure to contact us before you download it as we may have a solution that comes as part of your IT solutions.

Organize/clean your Finder and the files within

Just as you should minimize the files and clutter on your desktop, you should also minimize the clutter and number of icons in the main folders of the Finder. This includes the folders under each user, Downloads, Documents, etc.

It would not be a good idea to delve into the Utilities and Network folders as they usually contain important files that if deleted could cause your computer to stop working.

Upgrade your hardware

If you've tried the suggested tips above and your computer is still running slow, then your last resort should be to have a hardware upgrade.

We take this as the last resort as this may take more time, let alone cost a lot of money.

Consider upgrading your RAM instead of upgrading your processor since doing so is considerably cheaper.

It’s highly suggested to get a minimum of 2 GB of extra RAM but if you’re using some heavy duty programs like Adobe Photoshop, then a minimum of 4 GB RAM would probably suit you better. Before you do upgrade however, check with either Apple or us to ensure that your computer can be upgraded. By asking an IT partner like us, we will be able to better inform you as to what you can upgrade and how you can go about it safely.

Are you looking for more tips on how to speed up your Mac? Then give us a call now and we’ll have our team talk to you about how we can help.

Published with permission from TechAdvisory.org. Source.

Topic Apple Mac OS
March 18th, 2014

Web_Mar17_CConsidering the massive amounts of data that business owners and managers need to handle in order to keep their companies operational and make important decisions, utilizing DaaS (Data-as-a-Service) has never been more valuable. If you aren’t familiar with what DaaS is and what it can do for you and your business, then this article will shed a little light on the concept.

So what exactly is DaaS?

DaaS (Data as a Service) is part of the “as a Service” family. It is a type of service that allows data and databases that store data to be provided or accessible on demand regardless of the boundaries (organizational or geographical).

The data (text, video, audio, and images) is usually made available to the customers through networks like the Internet. The vast majority of DaaS solutions are managed by IT solutions providers who host the solution on their own servers. Businesses essentially rent space on these servers and the IT provider will manage the whole solution ensuring that solutions and the company's data and databases are working, secure and available on demand.

The easiest way to think of DaaS is that it provides businesses with cloud based databases and data.

How can your business can benefit from it?

While there are several ways that business owners have benefitted from DaaS, here are four of the most popular.

1. Quality of data

Because everything is stored in one place, duplicate and inconsistent data that’s being stored or trying to be stored in a database or on the service is usually easily caught, thus reducing the chance of duplicate data which could throw off reports, estimates and more.

This ultimately leads to higher quality data since almost everything is validated and you can avoid seeing different versions of the data which can be very misleading.

2. Global access

Instead of being able to only access your data in the office, with DaaS you are able to access it from any place where you have an Internet connection.

In case you can’t quite see how you can benefit from it, think about going on a business trip. Wouldn’t it be amazing if even though you’re on a trip, you can still access all of your data and even modify it or add more? Having global access with DaaS can help you with just that.

3. Increasingly seamless collaboration

Because your data can be accessed easily by your team members, collaboration becomes a lot more painless. Through DaaS, your members can access the data or updates they need regardless of where they are. They can then do their tasks accordingly and even update the data in real-time, ensuring people are all viewing the same data, regardless of whether changes have been made.

Since everyone on your team can access it, you don’t have to tell each team member about changes or updates, allowing you to save more resources.

4. Ease of system updates

If your data is stored in different offices, can you imagine how tedious it would be when it comes to updating your system? It gets even worse when different systems are used, and employees forget to update systems, leading to a potential increase in security breaches and data loss.

With DaaS, all you have to do is contact your DaaS provider, tell them about the updates that you want done and they update your entire system.

If you aren’t in the know, hearing about DaaS (although the service is enticing), can be quite scary. But, there is no need to fear it. We are experts in technology and can take the time to explain the ins and outs of DaaS and any other 'as a Service' as well.

Call us now and we’ll help you with your inquiries.

Published with permission from TechAdvisory.org. Source.

Topic Web
March 18th, 2014

GoogleApps_Mar17_CThere are a number of useful Google apps available to businesses. One is Google Drive, with its cloud storage and built in office productivity apps, it's a great alternative to Microsoft Office. While the apps like Docs and Sheets offer businesses all the common office suite features, there are some missing. In an effort to expand the functionality of Docs and Sheets Google has recently released a new feature - Add-ons.

What are add-ons?

Add-ons are extra features that have been developed by Google and developers who have partnered with Google to extend, or add-on to, the capabilities of both Docs and Sheets. They can be accessed on all new Google Docs and new versions of Sheets, and can be enabled by:
  1. Opening a new Google Doc or Sheet.
  2. Clicking on Add-ons from the menu bar below the document's title.
  3. Selecting Get add-ons…
  4. Finding the add-on you would like to use, hovering over it and clicking the plus sign to install it.
The add-on will be installed to Drive and be available for use in either Docs or Sheets. For those who had used the add-ons that were available in the Chrome App store, you will notice that the apps are similar. The only difference is that these apps are strictly for Google Docs and Sheets. Most of them are free, but they will require you to grant them permission before they can be used.

Looking through the add-ons, there are a number of useful ones that small to medium business users can leverage in order to increase the overall functionality of Docs and Sheets. Here are five.

1. Table of Contents

If you are producing longer documents like reports, you will likely need a Table of Contents. This add-on allows you to add a Table of Contents to the side of the document with sections that users can click on in order to be taken to that section.

2. ProWritingAid

Are you in charge of content development for your website, or writing for a picky audience? What ProWritingAid does is it checks your writing for consistency, grammar, plagiarism, cliches and more. There is a free version that you can try, and all of the features can be unlocked with the Premium package which costs USD$35 per year, per user.

3. Template Gallery

If you are looking for templates that can help you make more professional documents and spreadsheets, this add-on could be a great tool. With templates for invoices, reports, financial calculations, letters, timesheets and more, there is a good chance that you can save some time in creating your next professional document.

4. Highlighting tools

Do you have documents or large reports where you would like to group information together or highlight it? This add-on allows you to do exactly that. With different colors available, you can highlight content which is then pulled together based on the color allowing you to view all similarly highlighted content with ease.

The app is free with a 30 day trial, but then you will need to purchase it, which can be done through the add-on. The amount will vary depending on the license you choose along with the number of users.

5. Letter Feed Workflows

This add-on is great for those who collaborate on documents that need to be approved. Once you have finished with a Doc or Sheet you can ask people to approve it. There will be a bar on the right of the document where you can view who has approved your document.

If you are looking for the apps, open the Add-ons window search for them in the box that opens. And, if you are looking to learn more about how Google Apps can be used in your business, contact us today to see how we can help.

Published with permission from TechAdvisory.org. Source.

March 13th, 2014

WindowsPhone_Mar10_CAre you looking for the best mobile platform for your business? While there are several mobile phones in the market, nothing can compare to the Windows Phone platform and the features that it can offer your business. Not only is it stable and trusted, but it’s also a very intuitive platform that you can easily manage to get things going for your business.

While there’s a plethora of reasons as to why business owners are moving to the Windows platform, these three powerful ones will give you a good idea of why people are making the shift.

Office apps, Lync and Outlook

Windows Phones have access to a number of Windows apps including the powerful Office suite which can turn your phone into a mobile office. By using the various Microsoft Office apps, you can share, access and edit your office documents all in one place. You can then sync all of the documents to SkyDrive, Office 365, or SharePoint sites after you’re done editing.

Are you a huge fan or avid user of Outlook tasks and calendar? If you are, then you’ll love how you can sync your Outlook tasks with your Windows Phone and have access to all of your messages, tasks and calendars at the touch of a button.

Beyond the core Office apps, there are also apps like Lync which allows for voice and video communication. Using Lync Mobile can be a game changer for your business. You can view your colleague’s availability, chat with individuals or groups through Instant Messaging, all from your phone.

Encryption and security

Viruses, hackers or malware can put you in a lot of trouble if left unchecked. Not only is it a good idea for business owners to make sure that their system is well optimized, they need to also make sure that their security is robust as well.

The Windows Phone has a trusted boot process that ensures only validated software runs, meaning that if software hasn't been validated by Microsoft, it won't be allowed to run. It’s also the only phone with native support for Information Rights Management that you can use for your business to protect critical and sensitive data.

Have you misplaced your phone before? If you answered yes, then you won’t have to worry as much if you misplace your Windows Phone as it has several layers of protection against that.

Here are some of the features that you can use:

  • Password or Pin
  • Remote wipe
  • Tools that you can use to find lost phones included in the Windows Phone management site

Have all of your contacts in one place!

The Windows Phone allows you to see all of your contacts on Hotmail, Messenger, Outlook, Facebook, LinkedIn, Twitter, Google and all other compatible email accounts. If you’re a Skype user, you can also see your Skype contacts. The neat part is, you can customize your phone to show from which source the contacts are coming from. So if you want only the contacts from Facebook and Skype to display on your phone, you can customize your phone to show just that and disable the other sources like LinkedIn etc.

Once you tap a name, you can then see a consolidated contact card showing all of the information you have about that specific contact. This includes all the methods to communicate, conversations, recent calls and even their social media activity.

This feature is especially helpful when building relationships with thought leaders and the influencers in your niche. You can easily be updated on what they’re doing giving you some more insight on how you can implement their techniques in your business. Using this to study your competition’s activities is another effective way of using this feature for your business.

A lot of business owners are shifting to the Windows Phone platform and they’re right in doing so. The features mentioned above can give an advantage over the competition and help boost business to greater heights. And the best part is - we’re just on the tip of the iceberg with all the features that Windows Phones have to offer.

Do you want to know more?

If you want to know more about how you can use your Windows Phone to better your business, then give us a call now and we’ll help you.
Published with permission from TechAdvisory.org. Source.

March 13th, 2014

AndroidPhone_Mar10_CSmartphones have become one of the most essential tools a business owner has at their disposal. With an ever expanding number of features, these devices are more mobile computer than phone. That being said, communication features like the text message are still one of the most popular features. While texts are useful, some Android users are unsure about where to find their messages.

On the vast majority of Android devices there is more than one app that supports text messages. Here is an overview of the apps and how you can find text messages on your Android device.

The stock 'Messages' app

On almost all Android devices, especially those that use what's called an overlay (the device manufacturer's take on Android), there is the stock Messages app. When you first set up your phone, this is the app that will allow you to view and send messages by default.

Most devices already have a shortcut to this app on your device's home screen, usually in the drawer at the bottom of the screen. It usually looks like a speech bubble or an envelope with the words Messaging below it.

  1. Tapping on this app will open your text messages allowing you to read, send and reply to any messages. If you can't find this app, try:
  2. Clicking on the Apps icon on the bottom of your phone. It is usually represented by two rows of grey dots.
  3. Looking through the apps that come up. You are looking for an app with any of the icons listed above, or is called Messaging or SMS.
  4. Tapping on the app once you find it.
If you like, you can press on the app's icon for a second or two and then drag it to your device's Home Screen in order to place a shortcut there.

Google Hangouts

On new Google Nexus devices - especially the Nexus 5 - you probably won't find a messaging app. That is because Google has eliminated it, instead turning Google Hangouts into the new text messaging app.

Hangouts started as the instant messaging platform of Google+ and was then introduced as the new version of Google Chat, and finally the messaging platform on Google devices. In other words, Google Hangouts is the one app for instant messaging and texts across Google's platforms.

If you have the Hangouts app installed on your device, your text messages should show up when you open it. If you can't find your messages/would like to use Hangouts as your SMS app you can do so by:

  1. Opening Hangouts and signing in (if you need to) using your Google account.
  2. Pressing the three vertical squares at the top-right of the screen.
  3. Selecting Settings followed by SMS.
  4. Tapping on SMS Enabled followed by Default SMS app in the window that opens.
  5. Selecting Hangouts.
Your text messages should show up within a few seconds in the main hangouts messaging screen.

Which should I use?

This is a question some users have asked, as it can be slightly confusing as to which app they should be using. The true answer to the question is either! The stock apps, and Hangouts both offer full text messaging capabilities, it really comes down to which you prefer. Some apps present SMS messages in a clear and easy to read manner which some people prefer over Hangouts, while Hangouts is preferred by others, especially Google users.

If you are looking to learn more about the features of your Android phone, contact us today to see how we can help.

Published with permission from TechAdvisory.org. Source.

March 12th, 2014

Facebook_Mar10_CFor businesses, the Facebook Page is an important aspect of their overall online presence. In order to ensure that Facebook is used properly, the company set user guidelines. Businesses should pay attention to the Page guidelines, largely because they dictate how businesses should use the platform. The thing with this and many other guidelines is that Facebook does change the from time-to-time. In the past months, the company has changed the guidelines related to Promotions that you should be aware of.

Background on Facebook Promotions

Business that have Facebook profiles orient the majority of their activity around their Page. Much like a user's profile this is where all the content and information about and from the business is posted. When business Pages were first launched many companies started to join and run promotions, often to the point of spamming or at least annoying users.

To curb this, Facebook implemented a series of regulations as to how companies can run promotions. Break these regulations and you could see your posts and content punished in the form of showing up lower on user's News Feeds, or not at all. This is obviously something many companies don't want, so it would be a good idea to keep up with the rules supporting how you can use the platform for promotions.

The problem with this is that it's easier said than done especially since Facebook is known to change regulations on a regular basis, often making it hard for businesses to know whether the promotion they are running meets regulations or not. In recent months, Facebook has actually changed their Page guidelines around promotions, actually eliminating some that you should be aware of. Below are four of the old guidelines along with the recent changes made.

Old guideline 1: Promotions on Facebook must be administered within Apps on Facebook.com, either on a Canvas Page or a Page App.

This guideline meant that if you wanted to run a promotion, you had to use an app from facebook.com, usually on your Page. Facebook dropped this rule in the summer of 2013, and now allows businesses to use third party apps (not developed by Facebook) to host a promotion on their Timeline.

Old guideline 2: You must not condition registration or entry upon the user taking any action using any Facebook features or functionality other than liking a Page, checking in to a Place, or connecting to your app.

This guideline stated that you could not have a promotion where people can enter by using Facebook features, for example liking a post or commenting on it. With the removal of this guideline, you can now encourage people to enter a promotion by liking a post or commenting on it.

You can't however ask your fans to enter a contest by sharing the promotion on their timeline.

Old guideline 3: You must not use Facebook features or functionality, such as the Like button, as a voting mechanism for a promotion.

In conjunction with the change above, Facebook had to also allow users to vote using the established features. The most common example of this is a promotion that encourages users to comment which counts as an entry. Then others vote on the comment they like by pressing Like. The comment with the most likes at the end of the promotion wins.

Old guideline 4: You must not notify winners through Facebook, such as through Facebook messages, chat, or posts on profiles (timelines) or Pages.

This has been removed and Facebook is now allowing businesses to contact promotion winners through a status update or a direct message. You can also use other methods such as direct email, an update on a blog or even another social media service like Twitter.

While Facebook has removed some of the guidelines, they didn't get rid of all of them. It would be a good idea to read their guidelines for Facebook Pages which cover not only how to use promotions but your Page properly.

If you are looking to learn more about using Facebook as a part of your marketing strategy or to represent your business, contact us today.

Published with permission from TechAdvisory.org. Source.

March 12th, 2014

Windows_Mar10_CNo one can refute the benefits to be had in using keyboard shortcuts, especially those for Windows. Not only do they help you save time, but they make it easier to navigate your system. Did you know that Windows allows you to create shortcuts to open apps that are on your desktop? This quick tip could save you time, especially if you have a high number of shortcuts and apps on your desktop.

These steps will help you create keyboard shortcuts which allow you to open apps on your Windows 7 or 8 desktop.

Windows 7

  • Right click on the desktop shortcut of the application.
  • Click Properties and a popup will appear.
  • Click the Shortcut tab.
  • Scroll to the section where it says Shortcut key. Enter a Shortcut key followed by a combination. They key combination should either be ctrl + alt + a number or a letter OR ctrl + shift + a number or a letter.
  • Click the Apply button on the lower right part of the popup box.
Once you have established the shortcut, go to your desktop and give it a try. Be sure that when you establish the shortcut you take note of the key strokes in the section. If you want to use another key aside from Ctrl, press it instead. We recommend Shift or Alt.

Windows 8

  • Go to the start menu
  • Right click and a menu at the bottom will appear. Click the Start Apps button on the lower right part of the page.
  • Right click on the app that you want to assign a keyboard shortcut to and click Open File Location from the menu at the bottom.
  • Right click the shortcut and select Properties.
  • Enter a combo key in the Shortcut Key box. They key combination should either be ctrl + alt + a number or a letter OR ctrl + shift + a number or a letter.
  • Click the Ok button to assign the shortcut.
Keyboard shortcuts used to open programs may not seem to be a big deal to some, but for business owners, knowing these simple tricks can help us focus on the more important things like growing our business.

If you have keyboard shortcuts or tricks for Windows 7 and 8 that you find very useful, please share them in the comments section below.

You can also call or email us for any inquiries, we’d be more than happy to help.

Published with permission from TechAdvisory.org. Source.

March 11th, 2014

Office365_Mar10_CMore than just avoiding the most common presentation mistakes, you need to have a firm understanding of what techniques to use when creating an effective PowerPoint presentation. If that’s what you’re looking to do, then you’re definitely in the right place. The 5 tips we’ll be sharing in this article will help you create a PowerPoint presentation that will get you results you desire.

Choose a font size and style that can be seen by your audience from a distance

There is no point in creating a PowerPoint presentation if your audience can’t even see or understand what’s on your slide. One of the best ways to ensure that your audience does in fact understand what’s written is for you to use the proper font size and a simple font style.

You have to consider how far back your audience might be sitting when watching your presentation along with the technology you will be presenting on. For example, if you are in a theater using older projection technology, it may be hard to read certain types of font, colors, etc. So it is better to use a larger font size and contrasting colors.

If you can, try to practice the presentation ahead of time and sit at the back to see whether your slides can be seen and read.

Emphasize on the information and not the look of your slides

Don’t ever compromise how your information is presented for the sake of how the slides look. Remember that the point of doing the presentation is to convince your audience to act and not to impress them with a beautifully made presentation.

In order to do this simply create your presentation with only the information your audience needs. Leave out any visuals and focus on outlying the information first. Once you have the information on the slides, then you can add the effects and visuals, being sure to keep them minimal so the information shines and is highlighted.

Avoid handing out printouts of your presentation

One of Seth Godin’s - a marketing and presentation guru - tips for avoiding a really terrible PowerPoint presentations that focus on selling products or services, is to have a maximum of 6 words or lines per slide. The slides are more for points that you will talk about and expand upon. Anymore than that is less than ideal.

Now imagine what would happen if you give your audience a print out of your presentation. They probably won’t be able to make out what your message is since there are only a maximum of 6 words per slide. Beyond that, note packages often lead to people reading ahead and paying attention to the notes in front of them, rather than you, the speaker. Plus, the rustling of paper when people flip pages can also be distracting for the audience and presenter alike.

What we suggest is instead at the beginning of the presentation note that you will make the presentation available online after the presentation is over and providing scrap paper or notebooks for people who wish to take notes. That being said, if the presentation you are giving in educational, notes with a copy of the slides would be a good idea, but be sure to keep the content of the actual slides minimal, more just talking points.

Be consistent

Whether we’re talking about the message that you’re trying to convey, the theme of your slides or the tone/pacing of your presentation, you have to be consistent.

The more consistent you are, the more focused your audience will be. This is because consistency helps establish and give clarity to your message, making sure that it doesn’t fall through the cracks.

Phrase your points in a way that it talks directly about the benefits

We all like to be on the receiving end of something good right? If you focus on telling your audience about the benefits that they can acquire, chances are they’ll be very attentive because your presentation is all about their benefits.

These PowerPoint presentation tips can help you get more results out of your presentations. If you are looking to learn more about how you can leverage PowerPoint for better presentations, contact us today to see how we can help.

Published with permission from TechAdvisory.org. Source.

March 11th, 2014

GoogleApps_Mar10_CAn unruly inbox, with unorganized messages can make it hard to keep things straight, let alone manage. Managing your email doesn’t have to be a horrifying experience, especially if you are a Gmail user. With Gmail’s nested labels, organizing your emails is going to be a cinch and a pain free experience. This article will help boost your efficiency in handling your emails.

What exactly are nested labels?

Labels are an important part of Gmail, functioning like folders on a desktop or in other email clients. By attaching labels to email messages you can easily sort your inbox and find previous messages of a similar nature. For example, if a large percentage of your client communication is done via email, you can create a label for each client and apply it to their messages. Much like you would put messages in a traditional folder.

The interesting thing about labels is that unlike folders, which only allow a message or item to be in one folder at a time, labels can be applied to any number of emails. For example if you have labels for sales requests and it comes from an established client, you can attach both the client label and the sales request label to the same message. It will show up under both labels.

To go one step further, you can create several top-level labels or parent labels and add sub labels under them. These sub labels are what Google calls nested labels.

So in your business’s case, you can create a top-level label and name it as Client List and create other labels with your client’s actual names and nest them under the Client List label.

Once you click the Client List label, all the nested labels that you created (where you used your client’s name) will then appear under it.

How do I create labels and nested labels?

While there are several methods of creating nested labels, this method is one of the easiest ways of going about it.
  1. Open your Gmail
  2. Click More on the left-hand vertical bar beside your email messages. It should be located under your existing labels.
  3. Click the Create new label option and add the name of your label (as an example, let’s use Client List as your label’s name). You can then hit Create to create the parent label.
  4. Click More again followed by Create new label.
  5. Name this one John (a sample name for your client).
  6. Tick the Nest label under: box and select Client List.
  7. Click the Create button and your label John should now be nested under your parent label Client List.
If you want to see your nested labels, you can click the small arrow on the left side of your parent label, which can be found in the left-hand vertical bar beside your email messages, and all the nested labels should appear under it.

Creating a nested label for your projects should help you make sure that your emails aren’t all over the place. Through this feature, you should be able to see all the correspondence that you’ve had on a per project basis removing a lot of distraction.

The best part is, you can also create different levels of nested labels, allowing you to be as granular as you can be when sorting out your emails.

If you are looking to learn more about using labels or any other Gmail feature, contact us today to see how we can help.

Published with permission from TechAdvisory.org. Source.

March 7th, 2014

Productivity_Mar03_CNo one can refute the positive benefits of creating a to-do list when you really need to get things done. One of the most evident advantages is that it gives people who use it the ability to increase their productivity. A problem many business owners run across is that their lists are hard to follow, leading to a decrease in productivity.

Here are 5 tips which will help you devise an effective to-do list:

Add a notes section

A notes section is a general area for all the tasks in your to-do list. Its main purpose is to provide you with space to add notes about your tasks. Or, instead you can use this area to type in challenges that you encountered when handling specific tasks.

On the flip side, it could also contain the best practices that you employed which enabled you to finish the task effectively and efficiently. These notes are important because by revisiting these jottings you can learn from them and be better able to optimize your way of doing things and your approach.

Prioritize

Ignoring client meetings because you're supposed to be fixing your cabinet, for example, based on what’s written in your to-do list, is a sure fire way of negatively impacting your business.

Your to-do list needs to be devised in such a way that there is a clear sense of priority. The most important tasks should be added to the top most part of your list just to make sure that you don’t miss these and they are tackled and completed first.

Break down your tasks to bite-size activities

Can you imagine writing down 'work' in your to-do list? Having a to-do list with broad topics like this won’t help you in the slightest bit.

You need to break down your lists into more specific tasks so that they provide the clarity that you need to achieve. Here’s a good example of a well-constructed list:

  1. Send 20 outreach emails to prospects.
  2. Discuss with the team the concept of having a systems' mindset.
  3. Review the offer of client X and decide whether to accept it or not.
Notice how the examples above are more tangible compared to simply writing down 'work'? With a list like the one above, you should be able to comfortably tick each task with a clear idea of when it has been completed.

Add a deadline whenever possible

Adding a deadline helps you gauge your output. By being able to see whether you’re lagging behind you can make any necessary changes.

A deadline also prevents you from procrastinating since you’ll be more conscious of time and a definitive end point.

Be realistic

Adding a week's worth of tasks to your daily to-do list will just discourage and frustrate you. Be as realistic as you can when writing up your list. If you honestly think that you can’t finish all of the tasks within one day, then add some of them to the next. That way you won’t be frustrated with a long list of tasks that you haven’t completed at the end of each day.

If you are faced with productivity issues and are struggling to get the kind of output you're hoping for in your business, then put giving us a call at the top of your to-do list.

Published with permission from TechAdvisory.org. Source.

Topic Productivity